There are two simple steps to make a booking. You can complete both forms online, but if you have a query please contact Jacqui Gray on 020 7071 1537.
Complete a provisional booking form
Complete a provisional booking form. This allows lime to check availability and hold demonstration dates until the final booking form is received and approved by the Tesco Buyer.Book online
Complete a final booking form
Complete a final booking form for the approved dates (approximately 8 weeks before the demonstration).Book online
On receipt of the final booking form, your Account Handler will contact the Tesco Buyer for their approval. Only the relevant Tesco Buyer can give approval for the activity to take place. Your Account Handler will also contact Stock Control to gain approval on any stock allocation requested on your final booking form.
The Arc Tesco team can only proceed with booking once the final booking form has been returned, authorised by both yourself and the Tesco Buyer. This is the formal agreement between you and the Buyer.
What is the booking process?
|10 weeks before||Complete Provisional Booking Form||Supplier|
|8 weeks before||Final Booking Form to be completed in full and sent back to your Account Handler||Supplier|
|Buyer Approval requested by lime||Arc/Tesco|
|Stock Control approval requested by Arc (if required)||Arc/Tesco|
|Barcode Request Form submitted (if required)||Supplier|
|6 weeks before||Arc Account Handler will contact you to confirm receipt of your booking and to discuss any outstanding issues||Arc|
|4 weeks before||Confirmation letter sent out from Arc to supplier & Tesco contacts||Arc|
|100% upfront invoice despatched from Arc||Arc|
|3 weeks before||Stock Allocation sent to Tesco by Arc||Arc|
|Briefing Information to be sent to Arc Supplier|
|2 weeks before||POS to be sent to Arc Handling House||Supplier|
|1st Demonstration planner issued to stores notifying them of activity||Arc|
|Briefing document approved||Supplier|
|1 week before||Promotional Kits and brief sent to demonstrators||Arc|
|2nd Demonstration planner issued to stores notifying them of activity||Arc|
|1 week after||Interim report produced||Arc|
|6 weeks after||Final report produced and any necessary credits raised||Arc|
Restrictions and terms
Selected Store Lists
Arc can only guarantee that 50% of all selected store lists will be fulfilled, the remaining stores will be chosen by Arc, based on store stocking lists and a selection of different format sized stores.
Terms and conditions
Please read the full Tesco Sampling Terms and Conditions.
Submission of a Final Booking Form will be deemed as acceptance of our Terms & Conditions.